How to write a military memorandum?

How to Write a Military Memorandum

As a military personnel, communication plays a crucial role in facilitating effective command and coordination between units and personnel. In the military, formal communications are crucial for issuing directives, sharing information, and making decisions. Among various forms of formal communications, the military memorandum stands out as an essential tool. In this article, we will provide a step-by-step guide on How to write a military memorandum.

Why do we need a Military Memorandum?

Before delving into the format, it’s essential to understand the significance of military memoranda. A military memorandum is an official, standardized document that serves several purposes:

• Clearly defines policies, procedures, or directives
• Evaluates situations and identifies solutions
• Requesting guidance or decision on a particular issue
• Summarizing complex information in a concise and clear manner
• Providing a documented record of decision-making or directives

Format and Guidelines

While there’s no one-size-fits-all format, a typical military memorandum typically includes:

MIL MEMORANDUM

1. From: Your name and official title (e.g., Captain Smith, Military Policeman)
2. To: The name of the individual or organization(s) being addressed
3. Subject Line: A clear and concise heading summarizing the topic

Header Information (Page 1)

Table: Example of MILMEMO Format

Part	Contents
a.	Date, from, to, subject (in the format stated)
b.	Classification, if relevant, and clearance level

1. Summary Section

• Provide a concise introduction to the topic or request
• Be Succinct (50 words or less)

[Example: Subject: Investigation on Unauthorized Vehicle Access at Army Base] [In compliance with command guidance and upon request by HQ Brigade Combat Team]

1. Body Paragraphs

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   • Break down into discrete paragraphs as needed to emphasize key points
   • Support with Factories and Analysis for your arguments

[If using tables or figures, highlight them accordingly]

[Reference any attachments or supplemental documentation]

Footer and Routing Information (Page 2)

1. Approved (Signed)
2. Received, Read, Urgency, or any other necessary information for routeing or action by concerned parties
3. Distribution and Routing Diagrams as necessary to manage the distribution of documents.
4. Decentralized Command and Support Network diagrams, diagrams depicting the hierarchy of tasks under the overall command’s operational plan.