How Do I Get Military Records?
Obtaining military records can be a crucial step in identifying and honoring a veteran’s service, as well as for personal or genealogical research. However, the process of accessing and retrieving these records can be complex and time-consuming. In this article, we will provide a step-by-step guide on how to obtain military records, including what records are available, where to request them, and how to expedite the process.
What Kinds of Military Records are Available?
The US Department of Defense (DoD) maintains a wide range of military records, including:
- Military Personnel Files: These files contain information about a service member’s military career, including service history, awards and decorations, and medical information.
- Discharge Records: Also known as DD Form 214, this document is issued when a service member is honorably discharged from the military and provides information about the service member’s military history, education, and decorations.
- Service Medal Records: These records include information about the medals and awards a service member was eligible to receive, including dates of award and descriptive information.
- Decorations and Awards: Records of medals, badges, and other awards presented to service members for their outstanding performance or achievements.
- Census Records: Military census records, often referred to as "enlistment records," include information about a service member’s background, education, and personal history.
- Service Records: These records document a service member’s time in service, including assignments, promotions, and medical treatment.
How to Request Military Records?
There are several ways to request military records:
- National Archives and Records Administration (NARA): NARA maintains records from the Revolutionary War to the present day and is responsible for preserving federal records, including military records.
- National Personnel Records Center (NPRC): The NPRC is a branch of NARA that specializes in maintaining military personnel records, including those from World War I, World War II, and the Korean War.
- Defense Finance and Accounting Service (DFAS): DFAS is responsible for managing military pay records, including records of retiree pay and survivor benefits.
- Veterans Administration (VA): The VA is responsible for managing benefits and services for veterans, including access to medical and service records.
- State Archives and Historical Societies: State archives and historical societies often maintain records related to their state’s military history.
Requesting Records via Mail or Online
- Mail: To request records via mail, simply complete the required form and submit it to the address listed below:
- National Personnel Records Center
- 1 Archives Drive
- St. Louis, MO 63138
- Online: The National Personnel Records Center (NPRC) offers an online request form, which can be completed and submitted at www.archives.gov/st-louis/military-personnel/online-service-request. Note that online requests can take longer to process.
Fees and Expediting the Process
- Fees: While most requests are free of charge, there may be fees associated with expedited requests or requests for copy documents.
- Expedited Requests: Requesting records can take time, and expedited requests are available for an additional fee. Expedited requests guarantee that the records will be processed within 2-3 weeks.
Online Tools and Resources
Several online tools and resources can aid in the process of obtaining military records:
| Tool/Resource | Description |
|---|---|
| National Personnel Records Center (NPRC) | Online database for requesting military records. |
| Veterans Administration (VA) | Online database for requesting records related to veteran benefits. |
| Ancestry.com | Genealogical research database that offers access to military records, including those from the 17th century. |
| Fold3 | Genealogical research database that offers access to military records, including pension files and service records. |
Conclusion
Obtaining military records can be a complex and time-consuming process, but with the right information and resources, it can be a crucial step in honoring a veteran’s service and preserving our military history. By following the steps outlined in this article, you can increase your chances of successfully accessing and retrieving the military records you need. Remember to check for fees and expediting options, and use online tools and resources to aid in your research.
Additional Tips and Reminders
- Patient and Persistent: Requesting records can take time, so be patient and persistent.
- Verify Records: Always verify the authenticity of records before using or relying on them.
- Keep Records Organized: Keep records organized, including photocopies and scan documents, to ensure quick and easy access.
- Check for Fees: Always check for fees associated with requests, including expedited requests.
- Seek Professional Help: If you are having trouble finding records or need assistance in requesting them, consider seeking professional help from a genealogist or military research expert.
